Documents and Reports Generation:
The final stage of the TPS involves the generation of outputs such as documents and reports. Documents produced by a TPS are called transaction documents, which may be categorized as follows;
a. Information Document:
Information documents verify, Confirm, or prove that transactions have occurred or were attempted. Sales receipts, order confirmation, customer invoices, and customer statements may be generated to document that a transaction took place. A credit rejection notice may serve to communicate that a transaction was attempted, but | refused because of a problem in the customer's credit history.
b. Turn Around Document:
Some invoices and customer statements contains a perforated tear-off portion that should be returned to the sender, along with the customer's payment. When this type of document is generated by TPS, it is known as turnaround document.
c. Action Document:
Action documents initiate actions or transactions on the part of J recipients. A cheque authorizes the bank to cash, or a purchase ; order similarly authorizes a supplier to send needed items to the organization that submitted it.
d. Accounting Statements:
These must be generated for legal purposes and legally document the financial performance of a business. These may include general ledger, trial balance, cash flow statements, balance sheets, and income statements. All of these are directly related to transaction processing activities.
e. Control Listing:
Control listings are detailed reports that describe each transaction' occurring during a specific time. period. These are sometimes called transaction logs. A payroll register will list every cheques issued by the payroll system.
f. Edit Report/Error Report:
Edit report/error report describe errors encountered during processing (or traditional data entry) are often called edit reports. Transaction involving invalid account numbers, incorrect totals, and missing data are usually listed in edit reports.
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